Effective date: 23/2/2021
Terms such as “we”, “us”, “our” or similar expressions shall mean the UK Divest coalition (hereafter referred to as « UK Divest »), which comprises Friends of the Earth Scotland, Friends of the Earth (England, Wales and Northern Ireland) and Platform. UK Divest coordinates fossil fuel divestment activity across the UK by supporting local campaign groups, undertaking research, providing resources for campaigners, and acting as a central point of contact for anyone interested in fossil fuel divestment.
The website is owned and operated by Friends of the Earth Scotland, with registered offices located at Thorn House, 5 Rose St, Edinburgh EH2 2PR.
UK Divest is committed to protecting your privacy, including online, and in the transparent use of any information you give us.
This page sets out what information we may hold about you and how that data will be used. No information will be shared more widely than is set out below unless it is required by law.
- We will only ever ask for what we really need to know.
- We will collect and use the personal data that you share with us transparently, honestly and fairly.
- We will always respect your choices around the data and methods of communication you use with us.
- We will put appropriate security measures in place to protect the personal data that you share.
- We will never sell your data.
What we’ll do with your data
If you sign up to our mailing list:
We will record your first and last name, email address, address, postcode and country of residence (for the purpose of sending you geographically relevant information). We use the personal data we have collected to keep you informed about relevant fossil fuel divestment campaign news, events and activities, through the means of regular email updates.
This information is processed via MailChimp (an industry-standard bulk email system) in order to maintain your subscription on our mailing list. It is not used for any other purpose. The data controller (Friends of the Earth Scotland) may share personal data with Friends of the Earth (England, Wales and Northern Ireland) and Platform, as set out in our data processing agreement.
You can unsubscribe from our mailing list or update your information whenever you wish by clicking an unsubscribe link in any of our emails or by emailing email@example.com.
If you take an e-action with us:
UK Divest works with its partner organisations (FoE Scotland, FoE EWNI and Platform) to host and send e-actions (e.g. online petitions, email actions, etc.) on behalf of the coalition. We promote these actions on our website. Each organisation uses different third-party platforms (e.g. Impact Stack). Please refer to the privacy policies of the respective organisations as necessary.
If you book or attend an event:
UK Divest holds a record of people who have registered for our events securely on Google Drive for administrative communication. If you provide information about accessibility needs, we will only process this information in order to ensure accessibility and provide for your safety. We use Eventbrite to manage our event registrations and collect attendance fees. Event payments are processed securely either via Eventbrite (if paying by card) or PayPal (if this is the selected option). You will only be subscribed to our mailing list (see above) if you request it. You can update your communication preferences at any time. We may take photos or record videos at events to promote and archive our work. It is your responsibility to make it known to us if you do not wish to be in a photo or video.
Website, cookies and browsing
We also use third party marketing cookies, which collect information about your browsing habits. This may also include your use of social media sites (e.g. Facebook, Twitter, etc.) or how you interact with our website which then shows you relevant content elsewhere on the internet. These may also be used to choose the advertisements that are displayed to you on our website and other websites.
You can choose to use our website anonymously without giving us any information. You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. If you have disabled one or more cookies or cookie categories, we may still use information collected from cookies prior to your disabled preference being set. However, we will stop using the disabled cookie to collect any further information.
Retention of data
UK Divest only retains personal data for as long as necessary to fulfil the purposes it was collected for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When determining the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of personal data, the purposes for which the personal data is processed, whether we can achieve those purposes through other means, and the applicable legal requirements.
When you sign up to the UK Divest mailing list, we retain your data for as long as you wish to remain on the list. You can unsubscribe from the list at any time. In the event that the campaign is closed, all personal data relating to this list will be destroyed.
UK Divest has put in place appropriate security measures to prevent personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
UK Divest requires our coalition partners and other third parties to respect the security of personal data and to treat it in accordance with the law (please see our data processing agreement for more detail). We may also need to share personal information with a regulator or to otherwise comply with the law.
The following third-party service providers process personal information about members and contacts for the following purposes:
- MailChimp: Sending email bulletins to subscribers
- Eventbrite: Handling registrations and bookings for events
- Friends of the Earth: Hosting and sending e-action messages
- PayPal: Managing payments for event bookings
- Airtable: Collecting personal details of candidates signing up to the UK Divest election pledge
Transfer of data outside the EU
UK Divest, like all other organisations using these services, transfers personal information to the United States for processing by MailChimp and Eventbrite. International data transfers to these suppliers are covered by GDPR Standard Contract Clauses or other appropriate safeguards.
Data subject rights
You have the right to:
- Request access to the personal information that we hold about you (commonly known as a “data subject access request”).
- Ensure that the information we hold about you is accurate and complete.
- Complain to the Information Commissioner (www.ico.org.uk or 0303 123 1113) if you think we have not treated your data properly within the law.
Under certain circumstances you also have the right to:
- Request erasure of your personal information.
- Object to the storage or use of your personal information.
- Request the restriction of processing of your personal information.
- Request the transfer of personal information to another party.
If you wish to make a request on any of the above grounds, please contact us using the information in the “Contact information” section below at any time.
Please note that, depending on the nature of the request, UK Divest may have good grounds for refusing to comply. If that is the case, you will be given an explanation by us.
Data security breaches
UK Divest has put in place measures to protect the personal data provided by the Services from loss, misuse, and unauthorised access, disclosure, alteration, or destruction. We also have procedures in place to deal with any data security breach and will notify members and contacts and any applicable regulator of a suspected breach where legally required to do so.
However, no Internet or email transmission is ever fully secure or error free. Please keep this in mind when disclosing any personal data to us via the Internet.
Changes to this Policy
The data controller is Friends of the Earth Scotland, with registered offices located Thorn House, 5 Rose St, Edinburgh EH2 2PR.